Make Proper Introductions

Knowing how to introduce people at social events and gatherings is an important skill that shouldn’t be overlooked. This is because it speaks volumes about not only the people you are introducing, but also yourself. The main purpose for making introductions is for people to know each other better. Other than just stating the names of the involved parties, it is your obligation to establish a connection and help the parties build on it.

Proper introductions at your next event

While at a catered event, you do not have to introduce the newcomer to everybody in the room. Introduce the person to the closest group, starting with the newcomer’s name and then the others in the group. If you can’t remember everyone’s name, ask the group members to introduce themselves.

Welcome every guest

It is important for the host of the function to meet all the guests so as to make them feel at home. At a business function, it may be impossible for the guests to know the host(s). As such, any organization should choose several representatives to welcome guests at the door when they arrive. The representatives then escort the guest(s) to where the host is, so proper introductions can be made.

Respect authority

Figure out who commands greater respect between any two people you are about to introduce. For instance, your boss commands much more respect than say, your friend. Similarly, your grandmother will be senior to your new boyfriend. If the event is formal, use phrases such as ”May I introduce” or ”Have you met”. Begin with the name of the person who has the greater authority. Include the necessary titles such as ‘Dr.’ or ‘Prof.’ and use the first as well as the last name. As you carry on with the introduction, include relevant details such as the relationship that you have with the person whom you are introducing.

Informal introductions

If the catered event is informal, such as a backyard barbecue, you can simply introduce guests by one name. Avoid repeating names or reversing the mode of introduction at both formal and informal events. Remember, it is your role to try to initiate a conversation between the introduced guests, particularly if they seem unable to do so. The best way to do this is by mentioning something that is common to both of them.

In large meetings, it is necessary to introduce the speaker. The introduction helps to prepare the audience for the speaker and thus heighten their anticipation and openness. It also acts as the bridge between one part of the meeting and the others. Your role is to introduce the speaker rather than take the center stage. Therefore, you should keep such introductions brief. Talk to the speaker in advance to learn about what they intend to talk about. Learn as much as you can about their education, interests, life, experience, and accomplishments.

A good introduction should inform people why the speaker is about to address a certain topic/issue at the event. Thus, the first part of the introduction should state the common concern or problem that the audience shares. The other part of the introduction should highlight the credentials of the speaker, in order to connect the main issue to the speaker’s strengths in that area. Make your introduction and conclude with the name of the speaker. Shake their hands as they approach the podium, and let them take over from there.

In some cases, you may be asked to conclude the event after the speaker has finished. In such cases, make sure you are prepared and ready. Give a vote of thanks to both the speaker(s) and the audience, and release anyone willing to leave at that time. Remember, introductions help to set the mood for the event, so make sure they are properly done.

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