Non-Profit Organization Event

Make Proper Introductions

Knowing how to introduce people at social events and gatherings is an important skill that shouldn’t be overlooked. This is because it speaks volumes about not only the people you are introducing, but also yourself. The main purpose for making introductions is for people to know each other better. Other than just stating the names of the involved parties, it is your obligation to establish a connection and help the parties build on it.

Proper introductions at your next event

While at a catered event, you do not have to introduce the newcomer to everybody in the room. Introduce the person to the closest group, starting with the newcomer’s name and then the others in the group. If you can’t remember everyone’s name, ask the group members to introduce themselves.

Welcome every guest

It is important for the host of the function to meet all the guests so as to make them feel at home. At a business function, it may be impossible for the guests to know the host(s). As such, any organization should choose several representatives to welcome guests at the door when they arrive. The representatives then escort the guest(s) to where the host is, so proper introductions can be made.

Respect authority

Figure out who commands greater respect between any two people you are about to introduce. For instance, your boss commands much more respect than say, your friend. Similarly, your grandmother will be senior to your new boyfriend. If the event is formal, use phrases such as ”May I introduce” or ”Have you met”. Begin with the name of the person who has the greater authority. Include the necessary titles such as ‘Dr.’ or ‘Prof.’ and use the first as well as the last name. As you carry on with the introduction, include relevant details such as the relationship that you have with the person whom you are introducing.

Informal introductions

If the catered event is informal, such as a backyard barbecue, you can simply introduce guests by one name. Avoid repeating names or reversing the mode of introduction at both formal and informal events. Remember, it is your role to try to initiate a conversation between the introduced guests, particularly if they seem unable to do so. The best way to do this is by mentioning something that is common to both of them.

In large meetings, it is necessary to introduce the speaker. The introduction helps to prepare the audience for the speaker and thus heighten their anticipation and openness. It also acts as the bridge between one part of the meeting and the others. Your role is to introduce the speaker rather than take the center stage. Therefore, you should keep such introductions brief. Talk to the speaker in advance to learn about what they intend to talk about. Learn as much as you can about their education, interests, life, experience, and accomplishments.

A good introduction should inform people why the speaker is about to address a certain topic/issue at the event. Thus, the first part of the introduction should state the common concern or problem that the audience shares. The other part of the introduction should highlight the credentials of the speaker, in order to connect the main issue to the speaker’s strengths in that area. Make your introduction and conclude with the name of the speaker. Shake their hands as they approach the podium, and let them take over from there.

In some cases, you may be asked to conclude the event after the speaker has finished. In such cases, make sure you are prepared and ready. Give a vote of thanks to both the speaker(s) and the audience, and release anyone willing to leave at that time. Remember, introductions help to set the mood for the event, so make sure they are properly done.

Fundraisers – Choose Your Caterer Now

When it comes to creating the ideal fundraiser, the most important thing you must focus on is planning ahead. But we’re talking about more than just a few weeks, because the more time you invest in your fundraiser, the more money you’ll be able to save and the more likely you can ensure that the event delivers what your donors and supporters want out of such an occasion.

Contact your West Texas caterer to help you with your fundraising event

The primary focus of fundraisers is to appeal to groups that support your cause. But, it can be difficult for anyone to simply offer their services or donate when the event seems unfocused. This is possibly the most important reason why early planning is so important to your event. Your donors and supporters are more likely to participate if you present the image of a clear vision.

Start by creating a list of your fundraiser’s goals. Have your agenda planned out, design a budget, and know where and what you will need to ensure a quality event. This will enable you to present your supporters with exactly what you’ll need from them and give them an idea of what they’ll be able to help you with.

Choose your dates as early as possible. This will give you a chance to effectively plan travel needs, food, and space rental. You’ll be able to get the location and services that your event needs by planning for what you need if you do so with plenty of time in advance. This will allow you to shop around or take advantage of sales or deals that present themselves in the months prior.

Food is always a primary concern for fundraising events, and when it comes to catering, West Texas caterers understand the importance of working with a schedule and working to coordinate their efforts so as to ensure that your event’s agenda goes smoothly. You can often get the best prices by scheduling services ahead of time and working with your caterer to ensure that your event will be supplied with choice dishes that your supporters and donors will enjoy.

Getting the timing of your event right is another concern. What months proved the most supportive for your events? Holidays are popular but don’t neglect time periods that take advantage of times when people aren’t as busy or may be looking for something to participate in.

Early planning is the most effective way to ensure that you get the best rates, location, and the equipment needed to create a quality fundraiser. With supporters and donors impressed with the clear vision your event presents, you can count on making the most out of your fundraising event.

Non-Profits – It’s All in the Way You Word It

Fund-raisers are amongst the most popular events of any non-profit organization. The strategy is of course to not simply pay for the event, but provide a significant monetary gift to an organization. But, when price tags appear expensive and seem a bit extraordinary, it can be difficult for someone to understand that there isn’t a profit hidden somewhere.


West Texas caterer for your non-profit organization event

The invitation is the first contact you’ll have with a guest, so start by making it very clear who is the beneficiary of the event. Continue by informing them of a schedule of events, including dinner, whether or not a cash-bar available, appropriate attire, and whether or not they may bring guests.

But, all of these things rely on one simple fact- how they’re stated. It is therefore necessary to consider other specifically characterized non-profit words that should be placed strategically.

When speaking, it is important to refrain from making a guest feel as though they are paying for the event. Use words like: charity, donations for the…, benefits those who…., opportunity to provide…, a gift of… These are especially useful in conjunction with monetary amounts, price tags, and auctions.

So, rather than use the word: “cost,” state prices and expenses as something similar to this request: “A $50 donation will benefit the organization.” Remember, it’s all in the way you word it. Avoid the use of the word: “cost,” specifically when stating that “cost is by the plate.” You don’t want your guests thinking they are buying a single dinner plate for such a high price. In fact, you really don’t want them thinking they are buying anything at all. Rather they are providing good-will to a charitable event. Play on the charitable side of people, and you will see much more giving guests.

It’s important to captivate your audience way before they even arrive at your event. Be creative and work to entice your guests to attend the event by letting them know they are important pieces in providing something to help others. When worded this way, people are more likely to contribute because instead of feeling that they are paying a price for a meal, they view it in the sense that they are providing a donation and getting a meal and quality entertainment for free.

Red Hot Night

Catering for The Red Cross

Catering for the First Annual Red Hot Night for The Red Cross